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Primary Fluid Power Ltd
Caddick Road
Knowsley Business Park
Merseyside
L34 9HP
United Kingdom

England : 0151 632 9500
Wales : 01495 304060


 


Health and Safety Policy

 
 

As a leading distributor of hydraulic and pneumatic equipment, and being committed to the World best technologies, Primary Fluid Power Limited recognises the impact these activities would have on their employees and the business without a strong health and safety culture.
Primary management and workforce are continually up-dated in health and safety matters including any new legislation that is brought in, and any training is required, when notified to the health and safety manager is arranged to be provided in conjunction with the department manager either internally or externally, all training covered is reported to the H.R. Manager for inclusion into the employees training record.
As part of the Primary Fluid Power strategy, the company intends to:

  1. Develop a culture which recognises the importance of Health, Safety and Welfare, and the Environment, to the success of its business and to exercise its responsibilities in a manner that reflects this.

  2. Provide a healthy and safe place of work for all of its employees.

  3. Develop products and operate facilities in a manner that minimises risk to all employees, the business, the environment and the community at large.

  4. Continually improve its performance in health and safety, through the participation, commitment and support of all its employees.

 
 
Scope of Health & Safety Policy
 
This Policy will cover the aims, objectives and procedures adopted by Primary Fluid Power Limited, and will include the following aspects relating to health and safety.
  1. The minimising of risk arising from articles, substances and processes.

  2.  Improvement to workplace design and working environment.

  3.  Development of safe systems of work.

  4.  Implementation of health and safety contingency plans.

  5.  Promotion and protection of employees health.

 
The Policy Statements
 
Every business activity within Primary Fluid Power Limited has an impact on health and safety; therefore the company must have an integrated approach to developing opportunities and solving its own problems.  By investing in the future of its employees, the company will be securing the future of its business.
 
Primary Fluid Power Limited will:
 
  1. Comply with health and safety legislation by developing and adopting standards based on best practice.

  2. Develop and maintain the awareness and competence of its employees in order to adequately address health and safety issues.

  3. Create mechanisms for the transfer of technologies and solutions to health and safety problems across its business.

  4. Demonstrate a positive commitment to the systematic avoidance, reduction and possible elimination of health and safety risks, consistent with sound business practices and procedures.  This being achieved by performing a risk assessment within each task to determine the degree of risk involved.

  5. Continually measure, improve and monitor its performance in health and safety.

  6. Adopt an integrated approach to solving health and safety problems.

  7. Openly and effectively communicate this policy, any relevant standards, and performance in health and safety to all of it's employees.

  8. Develop and adopt product and manufacturing techniques compatible with its health and safety aims.

  9. To organise and safety matters which can affect all sites.

 
Organisation & Responsibility
 
The Managing Director has overall responsibility for all aspects of health, safety and welfare of his employees, he is also responsible for ensuring that this policy is implemented and maintained throughout Primary Fluid Power Limited.  This person also has responsibility to appoint a senior manager who is competent in health and safety legislation, and will have responsibility for ensuring the legislative requirements appropriate to the business are conveyed to the Managing Director and all the management team, this person will co-ordinate health and safety training, and will perform a review of health and safety matters.
The Managing Director will in turn delegate responsibility and authority for the implementation of this policy to all managers, according to their function.
All employees are responsible for attaining the requirements and objectives of this policy.  The company will supply appropriate instruction and training to enable the employees to perform their allotted task with the requirements of the Health & Safety at Work etc. Act 1974 (HSW Act 1974).
 
Implementation
 
The Managing Director, General Manager’s, Site Manager’s and Sales Office Managers at each site will have responsibility for making necessary arrangements for the implementation of this policy.  Such arrangements will ensure that there is a clear line of authority for solving and dealing with health and safety matters that arise.
 
 

At each operational site the designated manager will be responsible for:

  • Implementation of the policy.

  • Ensuring that appropriate procedures and arrangements that need to be established are monitored and maintained.

  • Communication of the policy and ensuring that any training or information required by employees is obtained and recorded with the training manager.

  • The performance of the health and safety system is monitored and reviewed when required.

 
Duty of Health & Safety Manager
 

The major duty of the health and safety manager is to ensure that the Managing Director and all members of the Management Team, have up to date information on health and safety legislation which is appropriate to the business.
The main responsibilities of the health and safety manager are:

  1.  To ensure that managers and supervisors are aware of their responsibilities to their employees, and to assist the managers and supervisors in the execution of their responsibilities. 

  2. To advise managers and employees of existing and potential hazards and the associated risks to their health and safety at work, and of the legal requirement related to the hazard and risk. 

  3. Inspect and report on workplaces to ensure that safe systems of work are being adhered to, and are in compliance with statutory regulations and company procedures. 

  4. To investigate accidents in conjunction with the appropriate manager, analyse accident data, to report and make recommendations to avoid recurrences.

  5. To ensure that all statutory and other records are correctly maintained.

 
Communication
 
Ensure that there is adequate communication channels maintained so that information concerning health and safety matters which may affect any or all employees is communicated to them.  Also to ensure that any health and safety matter which are raised either with the employees immediate manager or supervisor, or through the health and safety representative, is resolved initially at local level with the safety representative and the site manager, and then reported at the next health & safety meeting.
 
Safe System of Work
 
Primary Fluid Power Ltd management are responsible for ensuring that safe systems of work are agreed and implemented in conjunction with the appropriate manager and employee, so that work is carried out in accordance with statutory regulations, codes and procedures, and within the company rules.
 
Training
 
The appropriate General Manager, Manager or Supervisor are responsible for ensuring that employees receive the correct health and safety training to enable them to perform their allotted task safely and with no risk to health and safety themselves or their colleagues.
 
Health & Safety Representatives
 
A health and safety group has been formed, and consists of employees from various departments to represent a number of employees and the health and safety manager.
The health and safety manager or the representatives will be responsible for making the necessary arrangements for the meetings of the council to discuss health and safety matters.
 
Planning
 
When there are site changes or modifications within a building it is important that the health and safety manager is informed to ensure that all health and safety considerations can be explored and any potential problems can be solved before they exist.
 
Financial Planning
 
It is the joint responsibility of the Managing Director and the health and safety manager, to ensure that there is sufficient finance, materials, and equipment, to meet the health and safety requirements of the organisation.
 
Safety Equipment
 
It is the policy of Primary Fluid Power Limited to ensure that managers, supervisors and employees, are adequately instructed in the use of any safety equipment, its location, the storage and where necessary any maintenance, this includes any personal protective equipment, fire fighting equipment and first aid facilities.
 
First Aid Facilities
 
Each trained and currently registered first aider is issued with a complete first aid box, legislation states that no first aider is permitted to issue or prescribe drugs, medicines or creams, this includes paracetamol, if any employee needs any medication they must either consult their Doctor or purchase the medicine or tablets themselves.
 
Accidents
 
It is the responsibility of employees who get injured at work, however slight, to report the facts to their immediate supervisor or manager, then to one of the trained first aiders who maintains an accident register.  The manager will obtain an accident report form (local form 1026), and HSE form F 2508 or F 2508 A, complete the forms and pass a copy of them when complete to the health and safety manager, and when necessary post the forms to the HSE or the local authority.
 
Fire Safety
 
Fire safety legislation specifically states that where there are more than 20 employees at work, or more than 10 are at work elsewhere than on the ground floor a fire certificate must be obtained from the local fire authority.
Where these regulations are applicable, the fire certificate will be held by the site manager.
The legislation also states that the fire alarm will be tested regularly, and each call point should be checked to ensure that the system continues to function correctly, the emergency lighting needs also to be checked regularly, records of those check to be maintain by the person performing the check.
A complete evacuation of the premises is required at least once per year.
The fire fighting equipment installed at each site will be inspected and maintained by competent contractors on a regular basis.
 
COSHH Regulations
 
These regulations are imposed to ensure that employees who are exposed to, or work with or near to substances which are hazardous to health, receive sufficient protection to ensure their health and safety at work, and the health and safety of to others.
When an employee points out to their manager that a hazardous substance may be used in a process, which could affect them and/or other employees, the manager responsible for the process will perform a risk assessment of the process.
A record of the risk assessment will be maintained by the manager and a copy sent to the health and safety manager, the assessment will be reviewed whenever an accident occurs, or there is any significant change in process or workplace.
 
Visitors
 

All visitors, and this includes contractors, will be logged on and off site at all Primary Fluid Power Limited sites by reception personnel, who will issue each person with a ‘visitors badge’.  Before any contractor starts work the site manager will issue them with a copy of Primary Fluid Power Limited ‘rules for Contractors’ to read and digest.
It is the responsibility of the person bringing visitors onto Primary Fluid Power Limited premises, to ensure that their visitors follow our health and safety rules, and will not put any Primary Fluid Power Limited employee at risk due to their acts or ommissions.

 
Co-ordinating and Monitoring
 

The General Manager, Manager and Supervisor are responsible for co-ordinating and monitoring the day to day health and safety requirements of their employees.  The health and safety manager is responsible for analysing any accident  reports, risk assessments, and ensures that any corrective action required is taken, monitored to ensure its effectiveness and records are maintained.

 
Risk Assessment
 

This task is performed by a competent person within a specific department, or area at any site within Primary Fluid Power Limited.
The management of health and safety is improved by adopting a pro-active approach to risk assessment instead of reactive, if you first identify the hazards that exist within a process, area or a task, and then decide what the risks are of that hazard being realised, a programme can be drawn up to eliminate or reduce those risks.
The risk assessments performed within the Primary fluid Power Limited organisation are suitable and sufficient, are recorded and maintained by the person performing the assessment.

 
Display Screen Equipment
 

These regulations apply to approximately 80% of the work within Primary Fluid Power Limited organisation.  The main requirement of the regulations is that a risk assessment of each workstation is performed, and a record of the assessment is maintained.  The type of risk assessment performed in these areas is a ‘self assessment’ and has proved to be suitable and sufficient.

 
Manual Handling
 

This method of handling goods is used throughout Primary Fluid Power Limited, the need for training to prevent injury during this operation is the responsibility of the appropriate manager and General Manager.  Wherever possible the need for manual handling should be eliminated and mechanical means used or the method of handling should be investigated and possibly replaced with a more safety conscious type operation.

Maximum weight for Lifting is 12kg                                                                                

There are general guidelines - or maximum weights – for.  If applying these, no man should attempt to lift anything heavier than 25kg and a woman’s maximum limit is 16kg.
But it is important to take into account other factors which can change the maximum safe weight - such as how high an object will need to be lifted.
If lifting above shoulder height (stocking high shelves for example) personnel should not lift items heavier than 10kg and women, 7kg – but this maximum weight drops yet again for objects that need to be held away from the body – 5kg for men and 3kg for women.
Employers should carry out risk assessments for all lifting since the safe limit depends on so many variables such as the individual involved, the height that you will be lifting and the distance you will be required to carry the object.
Never assume that because a larger workmate can lift an object without injury that it is a safe weight for you to attempt. Everyone is a different size and we all differ in body strength.
Primary Fluid Power Ltd has a maximum lifting weight guide of 12kg. Carrying any load over a 5 meter distance requires a trolley or assistance by work colleague
Any load over 25kg – Must be mechanically lifted with fork truck or crane

 
Permits to Work
 

The nature of the work within Primary Fluid Power Limited is so varied that we do not use a permit to work system, generally where it is necessary to prevent accidental use of electricity, pressure, a ‘lock off’ system is used, or if it is necessary for a person to enter a confined space, a management awareness system is used to monitor the person.

 
Noise at Work
 

The areas within Primary Fluid Power Limited applicable to these regulations is clearly marked with the appropriate mandatory sign and employees are issued with the necessary ear defenders to prevent any damage to their hearing, it is the manager’s, supervisor’s and employees responsibility to ensure that they wear the ear protection, and to ensure that there is a safe place for storage of the equipment, and it is maintained in good state of repair.
When requested by the departmental manager or an employee, a noise survey will be performed by the health and safety manager, the findings of the survey will be passed to the manager or employee who requested the survey.

 
Electricity at Work
 

These regulations apply to all of the sites within Primary Fluid Power Limited and refer to places where work is done, whether by working on, near or actually with electricity.  One of the main requirements of this legislation is that the person who is working with electricity must be a competent person no one who has not had sufficient training in electrical work WILL BE PERMITTED TO INTERFERE OR WORK WITH ELECTRICITY. All portable electric appliances are checked for their compliance to legislation, and a report is supplied stating the result of the test.

 
CDM Regulations
 

These regulations are applicable to operations within Primary Fluid Power Limited, they related to construction and installation type projects, and they ensure that when followed correctly all employees will work safely and there will be no risk to themselves or others who may be working in the vicinity.
To ensure compliance with these regulations a site supervisor is appointed, a portable office is supplied to each project which also contains, first aid equipment, fire equipment, telephone and possibly some tools and equipment that will be required on the job.
A copy of all the documentation applicable to the project is passed to the site supervisor.

 
Disability Discrimination Regulations
 

To ensure that employees and visitors who are covered by these regulations are aware of what Primary Fluid Power Limited has done to provide safe place of work, safe access and egress and provision for disabled people to use toilets and washing facilities.
There is provision for a wheelchair in the toilets at the front of the building, and if required any meetings involving visitors who are in a wheelchair, must take place on the ground floor.

 
Confined Spaces
 

When it is necessary for employees of Primary Fluid Power Limited to enter a confined space, provision is made for a member of management to be aware that any employee is in the confined space and someone must visit the location at predetermined periods to ensure the safety of the person(s) in the space.
Wherever possible the work or as much as possible, will be done from the outside, only as a last resort will employees enter the confined space. It is anticipated that occasionally employees will be required to enter confined spaces whilst working on client’s sites. An initial assessment will be made of the confined space and if required a permit to work will be issued for that task.

 
General Food Hygiene
 

The staff canteens within Primary Fluid Power Limited are covered by these regulations, the responsibility for ensuring that the facilities are kept clean, free from waste, rests with the General Manager, manager and employees. 

 
Working Time Regulations
 

These regulations cover all of the sites within Primary Fluid Power Limited and specify that employees will not work more than an average of 48 hours per week over a 17 week period.
Working long hours
Primary Fluid Power Limited specify that employees and contractors will not work more than an 48 hours in any one week.  If any employee or contractor is to exceeding the 48 hours, it is necessary to seek your agreement and authorisation from a director of Primary Fluid Power Ltd to exceed or continue to exceed that limit

 

PAUL MCGRADY
Director
19th August 2016

 


           

Certificate No 8299
ISO 9001

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